7/19/2017 Meeting Minutes

PBEM Hayhurst Net Meeting

July 19, 2017, 6:45 PM-8:30 PM

Alpenrose Dairy – Ice Cream Shop – 6149 SW Shattuck Rd. Portland – 503-577-2821

Meeting Minutes

Present: Ron Hellenthal, Lynn L., Kathy B., Rob Luck, Bob Rosenbourn (Bridlemile).

1. The meeting was called to order at 6:48 PM by co-chair Ron Hellenthal.
2. Ron welcomed guest Bob Rosebourn from the Bridlemile Net Team.
3. Ron affirmed that the Hayhurst Net’s August 16^th meeting will be held at the Vermont Hills Methodist Church, 6053 SW 55th Dr, Portland, OR 97221.
4. “Go Bag” audit
   • Ron handed out copies of Section 600 from the Neighborhood Emergency Team Guidelines to use as a guide for completing this meeting’s audit.
   • Key elements are mentioned in the guidelines
     1. That after completing training, NET will provide a helmet and vest for individual members’ use. Other materials must either be purchased or drawn from volunteers own resources.
     2. A “NET Kit” for each team and cache of equipment

• Mandatory items that should be in Go Kits are 1-18 listed in Section 600.10
• “Ideal” items to have are in Section 600.15
• NET Equipment Cache items are listed in section 600.20-with the exception of “water” (which should be kept in a cool place). Once an exact location at Alpenrose is determined, then all the non-perishable items listed on Section 600.15 should be stored in a container at Alpenrose.
• Ron suggested that two items not listed in Section 600.10 should include toilet paper and feminine hygiene products as needed.
• Review of Go Bags
  • Ron recommended that volunteers carry adequate spare batteries.
  • Ron handed copy of Section 900-NET Communications
  • Action: Ron recommended that volunteers review Section 600.15 individually for completeness
  • Ron reviewed Section 600.10 with group and asked that they check their bags as he progressed review. He also made recommendations listed below:
    • 4-in-one meter tool that’s spark resistant
    • duct tape that matches colors (gray, black, & red)
    • extra flashlights
    • extra batteries, wrapped in “Saran wrap” and stored “all facing the same direction
    • Recommendation: secure your headlamp is secure to helmet so it doesn’t slip off
    • Recommendation: water purification tablets
    • Recommendation: “light sticks”
    • Recommendation: map of neighborhood
    • Recommendation: lip balm, insect repellent, and other “comfort” items.
    • Recommendation: if you have regular medications, have adequate supply with you when every you leave home or are assisting in an emergency

5. Ron reviewed the PBEM Net Emergency Field Guide (developed by City of Portland) and the CERT guide developed by FEMA. Action: Ron will order PBEM Net Field Guide for Lynn. L.
6. Other recommendations/items
   • Log in volunteer hours at this link.
     1. Minimum yearly is 11 hours.
     2. Other questions may be addressed in Section 300.15
   • As the expiration date of your ID badge, contact your team lead to get a new one.
   • Take advantage of any of the volunteer training opportunities. Jeremy posts many of them in his emails
   • More “Map Your Neighborhood” pamphlets can be ordered. Action: Ron will order 20 copies for Rob
   • Ron reviewed latest updates on trained volunteers. Jeremy V’s report is available at this link.
   • Ron shared his copy of the Portland Hazards Map for the attendees to view. He noted that the Burnside Bridge per will be demolished in the event of an earthquake. All this information is an indication that the City of Portland and Multnomah County is taking disaster preparedness seriously.
   • Hayhurst NET will have an info table at the Hayhurst’s National Night Out on August 1^st to be held at Alpenrose Dairy. NET volunteers are encouraged to participate. Action: Contact Ron or Greg if interested.
   • Ron invited Bridlemile members to attend meetings and possible tabletop exercises/drills.
7. The meeting was adjourned at 8:33 PM.